Data Privacy Policy

(Revised as of 10-07-26)

POLICY

To exercise and safeguard academic freedom and uphold your right to quality education, PATTS College of Aeronautics needs to process your personal and sensitive personal information—that is, information that identifies you as an individual.

PATTS is committed to complying with the Philippine Data Privacy Act of 2012 (DPA) http://www.officialgazette.gov.ph/2012 /08/15/republic-act-no-10173/ to protect your right to data privacy.

This notice explains in general terms the purpose and legal basis for the processing of the typical or usual examples of personal and sensitive personal information that PATTS collects from students like you, the measures in place to protect your data privacy, and the rights that you may exercise concerning such information. Please note that this document does not contain an exhaustive list of all of PATTS’ processing systems as well as the purpose and legal basis for processing.

Under the DPA, personal information may be processed, e.g., collected, used, stored, disclosed, etc. with the consent of the data subject, pursuant to a contract with the data subject; when it is necessary in order for PATTS to comply with a legal obligation; to protect your vitally important interests including life and health; respond to a national emergency, public order, and safety; fulfill the functions of the public authority or pursuant to the legitimate interests of the College or a third party, except where such interests are overridden by your fundamental rights.

Sensitive personal information (e.g., confidential educational records, age/birthdate, civil status, health, religious, affiliation, etc.) on the other hand, may be processed with the consent of the data subject, when such is allowed by laws and regulations, such regulatory enactments provide for the protection of such information and the consent of the data subject is not required for such law or regulation. For example, under the Education Act of 1982, parents have the right to access the educational records of children who are under their parental responsibility. Processing may also be done when needed to protect the life and health of the data subject or another person, and the data subject is unable to legally or physically express consent, in the case of the medical treatment, or needed for the protection of lawful rights and interests of the natural or legal persons in court proceedings, and for the establishment, exercise or defense of legal claims or where provided to government or public authority.

The term PATTS/College/PATTS College of Aeronautics/us refers to PATTS College of Aeronautics, inclusive of its offices and departments.

The term you/your refers to all students of PATTS College of Aeronautics, as well as those seeking to be admitted to the College and, where the context so indicates, in the case of minors, their parents or guardians who also sign registration-related and other forms that students fill out.

PERSONAL AND SENSITIVE PERSONAL INFORMATION COLLECTED FROM STUDENTS, AND THE PURPOSE/S AND LEGAL BASIS FOR PROCESSING SUCH INFORMATION

PATTS Admissions and PATTS offices collect your personal information through paper-based and processing systems (PATTS Enrollment System, KOHA Library System, etc). PATTS may likewise collect publicly available information about you. Some application forms require you to provide a photograph. In some instances, your image is captured by PATTS’ CCTV cameras or where PATTS documents or records campus activities or events (Aeroscope Publications / Contrails Yearbook).

When you applied for admission to PATTS you provided us, through the forms you submitted and signed (and in the case of minors that your parents/guardians also signed), among others, your name, sex assigned at birth, date, and place of birth, civil status, citizenship, your photograph, information about your family (names of your parents, their citizenship, civil status ) and other personal information that we use, along with other documents you provide us e.g. information contained in educational records to be able to verify your identity in the course of determining your eligibility to enroll in PATTS. We required you to attest that the information that you provided us is true and correct as we also use the information to prevent the commission of fraud. Such processing is necessary for compliance with our legal obligation as a private College and to uphold our legitimate interest as an educational institution. When you provide PATTS with the personal and sensitive information of third parties, you warrant that you have obtained their consent for PATTS to process their information.

Non-Filipino citizens seeking admission to the College are required to provide personal and sensitive personal information in order for PATTS to ascertain that their admission and enrollment are allowed under applicable Philippine laws, rules and regulations, and PATTS rules and procedures.

In order for the PATTS to exercise its right to academic freedom and to uphold academic standards, it processes the educational records and other personal information provided by prospective students to determine their eligibility to enroll.

PATTS processes your personal and sensitive personal information in the course of fulfilling its obligation to provide you quality education by exercising its right to academic freedom and upholding academic standards when the PATTS’ duly authorized personnel process your enrollment, evaluate the work that you submit in fulfillment of your academic requirements and give you grades, act on your applications for change of matriculation, dropping and the like, determine your academic progress and compliance with the College’s retention and other academic as well as disciplinary rules, including the rules covering student organizations, evaluate and recommend you for graduation, act on appeals on such matters and in the event you are qualified under the rules, recommend that you be awarded honors upon your graduation.

Aside from sensitive personal information in the form of grades, you also provide PATTS with health information as part of the admission and registration processes so that the College may determine your physical fitness to enroll and be able to provide you with the proper care when you avail of PATTS’ health services or in case of an emergency or in compliance with College rules that are meant to uphold academic standards (for instance, submission of medical certificates in order for your absences to be excused, for you to drop a subject, etc.).

PATTS processes information regarding your religious affiliation in the course of verifying your identity—e.g. offices match the information in your birth certificate and school records provided to us etc.—to conduct research to see to it that we uphold the principle of democratic access and that, as a non-sectarian institution, we do not discriminate on the basis of religious creed and to uphold your right to freedom of religion, e.g. by providing you with services that are consistent with your beliefs in relation to your health needs and food preparation, etc.

The College may process your personal and sensitive personal information in order to compile statistics and conduct research subject to the provisions of the DPA and applicable research ethics guidelines.

Contact information is processed by PATTS in order to be able to communicate effectively with you and to enable us to contact your family or other people you identify in the case of an emergency. For example, PATTS offices or your teachers may use the information generated PATTS Enrollment System in order to contact you via email and/or SMS for class-related and other academic matters as well as PATTS related activities and information. PATTS may also contact you in order to solicit your consent to participate in academic or non-commercial research.

In some instances, because PATTS is aware that not all students have access to the Internet at all times and/or that you may have failed to update email and/or telephone numbers, PATTS may inform you of the need to contact certain PATTS offices or to submit certain requirements by a certain date or otherwise disseminate information that you need to know by posting your name and other relevant personal information on PATTS bulletin boards. In the case of email correspondence, your email address disclosed to other members of the class so that other students to whom you may have disclosed your new email address or other contact details will be able to relay email messages to you.

Your personal and sensitive personal information may also be processed in order for PATTS to provide you with services such as the issuance of your Student ID, stickers or gate passes, library, health, counseling and guidance services and the like, facilitate the processing of applications for insurance and insurance claims, determine whether the student organization or association to which you belong may be recognized and given access to College services, etc., to enable your participation in student elections, internships, training programs, conferences, etc., manage and administer scholarships, pursuant to PATTS’ contractual or legal obligations, or to protect your vitally important interest.

CCTVs and other security measures that may involve the processing of your personal information are intended to protect your vitally important interests, for public order and safety and pursuant to the College’s and the public’s legitimate interests. PATTS processes personal and sensitive personal information in order to comply with its duty as an academic institution to exercise due diligence to prevent harm or injury to you and/or others.

You may also be required to present your PATTS ID when you avail yourself of College services or when you request documents containing your personal and sensitive personal information. If you request such information through a representative, PATTS will require that you provide a letter of authorization specifying the information or document requested, the purpose(s) for which the same will be used, and the presentation of your PATTS ID or other valid government-issued identification cards (GIID) as well the GIID of your duly authorized representative in order for PATTS to see to it that fraud is prevented and your right to data privacy is upheld.

PATTS does not process your personal information to carry out any wholly automated decision making that affects you.

The College provides for the secure processing and, when applicable, secure archival of the educational record and other relevant personal information of its students that are needed to verify their identity so that PATTS will be able to provide the proper transcripts, certification, and other documents that current or former students or alumni may request as required by the Education Act of 1982, and comply with obligations to the PATTS Alumni Association and College rules, as well as for historical and research purposes as permitted by law. The relevant application forms and supporting documents submitted by those who are not qualified to enroll in PATTS, including those who are not accepted as shifters or transferees, as well as qualified applicants who do not thereafter enroll in PATTS are securely disposed of within a reasonable period of time as determined by the College pursuant to applicable laws and regulations.

INSTANCES WHEN YOUR RELEVANT PERSONAL AND/OR SENSITIVE PERSONAL INFORMATION MAY BE DISCLOSED BY PATTS TO THIRD PARTIES AND THE PURPOSE/S AND LEGAL BASIS FOR SUCH DISCLOSURES

The College will disclose or share your relevant personal and/or sensitive personal information to third parties in order to carry out its mandate as an academic institution, comply with legal obligations, perform its contractual obligations to you, promote and protect your interests and in order to pursue its legitimate interests and/or that of a third party. PATTS discloses such information when required or allowed by law or with your consent. Examples of instances of this include:

  1. posting the list of students qualified to enroll in PATTS online and/or bulletin board for transparency in the admissions process.
  2. submission of information required by the PACUCOA Board and the Commission on Higher Education
  3. disclosure of information to the proper bodies to enable you to take licensure (CAAP, NTC, etc.), board bar examination and the like
  4. information sharing with the PATTS Alumni Association
  5. disclosure of your personal and/or sensitive personal information to relevant third parties in order for PATTS to respond to an emergency and comply with its duty to exercise due diligence to prevent harm or injury to you and/or others.
  6. disclosure of your personal and/or sensitive personal information in compliance with College policies, rules, and processes implemented or with your consent in order to uphold or promote your interest and/or the principle of transparency, promote the legitimate interest of the College or third parties such as in relation to the processing of applications; the conduct of students’ election e.g. posting of a list of candidates and results.
  7. providing information pursuant to the provisions of the Data Privacy Act or other applicable laws and lawful others or processes issued by government agencies, courts, law enforcement agencies, and other public authorities.
  8. disclosures to enable PATTS to participate in College ranking exercises and other similar activities.
  9. sharing personal and sensitive personal information with your parent(s) guardian/spouse or other next of kin in order to promote your best interest as required by law; or when necessary in order for the College to respond to an emergency, uphold your vitally important interests or to prevent harm to you and/or others; or with your consent.
  10. disclosures for your benefit or in support of your interest such as those intended to enable you to participate in conferences, training and the like, academic, athletic and other similar competition or events, to apply for, receive and comply with terms and conditions of scholarship grants and other forms of assistance, to be granted Civil Service eligibility based on Latin honors under PD 907 or in relation to an internship, employment or other career opportunities with your consent.
  11. disclosures to recognize your achievements such as through the publication and distribution of the commencement program and other materials containing the names of graduates their respective courses/certificates and honors received, sharing of relevant information with honor societies or entities that confer awards with your consent.
  12. information that we share with third parties who process your information in order to provide products and/or services to you and/or PATTS e.g. cloud service that contains your enrollment information and grades, email providers, entities that provide insurance, process your PATTS student ID and the like for which we require your consent. Unless your consent is given, it will be not possible for such products and/or services to be provided to you.
  13. in the exercise of the sound discretion of PATTS research activities, we may share your name, email, and other relevant personal information with your consent with researchers conducting academic or non-commercial research who have put in place applicable measures required by ethical guidelines and the DPA to uphold your privacy so that they can solicit your consent to participate in research.
  14. news or feature articles about your achievements, awards received, research and public service activities and the like in PATTS publications, websites or social media posts, disclosures that the College may make in the exercise of its sound discretion in response to inquiries from the press or press release and other similar disclosures for journalistic purposes as allowed by the DPA or with your consent.
  15. background and academic investigation of 3rd party companies and/or PATTS Partners for On the Job Training placements or hiring, which may also include a request coming from the aforementioned, a list of recommendable students who they may contact for such placements.
  16. other instances analogous to the foregoing.

Where applicable, PATTS will take reasonable steps to require third parties who receive your information to uphold your right to data privacy.

HOW PATTS PROTECTS YOUR PERSONAL AND SENSITIVE PERSONAL INFORMATION

Even prior to the effectivity of the DPA, PATTS put in place physical, organizational, and technical measures to protect your right to privacy and is committed to reviewing and improving the same, so as to be able to comply, among others, with its obligations under the applicable provisions of the Education Act of 1982 which require us to keep your educational records confidential.

From time to time PATTS posts information on relevant sites and sends emails that explain how you can secure and maintain the confidentiality of your personal information.

PATTS Systems and PATTS offices are permitted by the DPA and other law to share information with each other for the purpose of carrying out its duties and responsibilities to the students and other applicable laws. For instance, the PATTS Office of the Registrar transmits or share your relevant information to college professors and other departments as needed. Registrars disclose or share information required by System Officials or offices such as PATTS College President, Vice Presidents, PATTS Alumni Association, etc. to carry out their respective functions. Rest assured that PATTS Officials and personnel in such offices are allowed to process your personal information only when such processing is part of their official duties. This is enforced in the case of ICT-based processing systems, e.g. PATTS Enrollment System, etc. by assigning access to modules, e.g. to encode grades, enroll, give advice, or tag students as ineligible, etc. based on the official functions of personnel.

ACCESS TO AND CORRECTION OF YOUR PERSONAL AND SENSITIVE PERSONAL INFORMATION

You have the right to access personal information being processed by PATTS about you. You may access your personal information, for instance, through PATTS’ information systems such as PATTS Enrollment System (PES) or request documents from relevant offices, e.g. the College Registrar or the PATTS IT Center. In order for PATTS to see to it that your personal information is disclosed only to you, these offices will require the presentation of your PATTS ID or other documents that will enable PATTS to verify and confirm your identity. In case you process or request documents through a representative, in order to protect your privacy, PATTS requires you to provide a letter of authorization specifying the purpose for the request of documents or the processing of information and your PATTS ID or other valid government-issued ID (GIID) as well as the valid GIID of your representative.

As mentioned above, PATTS requires you to provide the correct information. In the event that your information needs to be updated please follow the instructions found on the relevant website or kindly get in touch with the proper PATTS office(s). Please note that the correction of grades is subject to College rules and procedures.

HOW WE OBTAIN YOUR CONSENT AND HOW YOU CAN WITHDRAW CONSENT

PATTS obtains your consent for the processing of your personal and sensitive personal information pursuant to this privacy notice by asking you to sign the relevant form. If you are a minor, we will require your parent or guardian to sign the proper form. If you wish to withdraw consent, kindly write or send an email to our College Registrar at registrar@patts.edu.ph and identify the processing activity for which you are withdrawing consent. Please attach a copy of your PATTS Student ID so that the Registrar will be able to verify your identity. Note that consent may be withdrawn only for a processing activity/activities for which consent is the sole applicable lawful ground for such processing. Kindly await the Registrar’s action regarding your request. Rest assured that once the Registrar confirms that you have valid withdrawn consent for a processing activity/activities the same shall be effective unless you thereafter send a letter or email to the Registrar with the copy of your ID that you are consenting again to such processing activity/activities.

HOW CAN YOU REQUEST FOR DELETION OF DATA

Data Deletion collected from detailed platforms can be requested as indicated below:

  1. Any Data Collected via Facebook Integration (Social Login) may be requested for deletion via sending an email requesting deletion to it-requests@patts.edu.ph, containing the following information:
  1. Your Full name / Facebook Identification
  2. Your Email Address
  3. Any valid proof of identification as an email attachment
  4. Reason for Deletion
  5. Please note that the only system that uses data coming from Facebook Integration is the Admissions System. In cases you have requested for permanent deletion, all related data and your progress with your College Admissions (including your Exam Results) will be removed from the system. In some cases you may want instead to use a different Social Login, we’ll remove any data collected from Facebook and transfer your non-facebook originating data to your desired login platform.

Since PATTS is an educational institution and is involved with ensuring academic integrity, there will be instances wherein we cannot delete relevant data in relation to pertinent requirements to governing bodies (eg. Department of Education, Commission on Higher Education):

  1. You are currently enrolled.
  2. You currently have an enrollment history with the College.

REVISIONS TO THE PRIVACY NOTICE AND QUERIES REGARDING DATA PRIVACY

In the event of any changes or updates to this Privacy Notice, PATTS will notify users by posting the revised notice on this page along with an updated effective date. For significant changes affecting data processing, we may also provide notice through email or prominent announcements within our official platforms.

GOOGLE USER DATA

When you access or log in to PATTS applications or services using your Google account (such as Google Workspace or Social Login), PATTS accesses, processes, stores, and shares user data as described below:

  1. Access & Collection: We request access only to essential profile information, including your full name, primary Google email address, and profile picture URL.
  2. Use of Data: Google user data is strictly used to authenticate your identity, facilitate account creation, verify enrollment status, and enable secure access to PATTS software suite and educational systems.
  3. Storage & Protection: Your Google account data is stored securely in encrypted databases adhering to organizational and technical data protection standards. Access is restricted to authorized personnel only.
  4. Sharing & Transfer: PATTS does not sell, trade, or transfer Google user data to third parties, except as required to fulfill institutional educational services, comply with legal obligations, or with your explicit consent.

We encourage you to visit this site from time to time to see any further updates regarding this privacy notice. We will alert you regarding changes to this notice through this site. If you have any System-wide Data Privacy queries or concerns as it relates to your student records you may contact the PATTS Data Protection Officer through the following:

  1. Via post PATTS College of Aeronautics Data Protection Officer, Admin Office, Lombos Avenue Barangay San Isidro Parañaque City 1700
  2. Through the following landline +63 825 8823
  3. Through email dpo@patts.edu.ph